1. Introduction

Welcome to SyllabusBuddy ("we", "our", "us"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web and mobile services (the "Service").

2. Information We Collect

a. Personal Information

When you create an account or interact with our Service, we may collect personally identifiable information, including:

• Name & Email Address: To create and manage your account.

• Authentication Data: We use third-party providers like Clerk for authentication. We store user IDs and authentication tokens but do not handle or store your passwords directly.

• Uploaded Content: Syllabi (PDFs, text) you upload for processing.

b. Anonymized & Usage Data

We automatically collect non-personal information to improve our Service:

• Quiz Performance: Anonymized data on quiz scores and topic engagement.

• Interaction Data: Pages visited, features used, and session duration, tracked via analytics tools like PostHog.

• Device Information: Browser type, operating system, and device identifiers.

3. How We Use Your Information

Your data allows us to:

• Personalize your learning experience with tailored quizzes and recommendations.

• Process uploaded syllabi using AI models (e.g., OpenAI) to extract topics.

• Monitor and analyze usage to improve our AI and platform features.

• Communicate with you, such as sending notifications or responding to support requests via email (e.g., through SendGrid).

4. Data Sharing and Disclosure

We do not sell your personal data. We may share information with the following third parties:

• AI Service Providers (e.g., OpenAI): To process syllabus content. We only send the necessary data and do so securely.

• Cloud Infrastructure (e.g., AWS): For data storage, hosting, and processing.

• Authentication Services (e.g., Clerk): To manage secure user logins.

• Analytics Tools (e.g., PostHog): To understand user behavior and improve the platform.

• Legal Compliance: If required by law or to protect our rights and safety.

5. Data Retention & Deletion

We retain your data as long as your account is active. You can request account deletion at any time by contacting us at support@syllabusbuddy.com, and we will erase your personal data in accordance with our legal obligations.

6. Your Rights

You have the right to:

• Access your personal data.

• Correct inaccuracies in your data.

• Request the deletion of your account.

• Opt-out of non-essential communications.

To exercise these rights, please contact us.

7. Security

We implement robust security measures, including encryption and access controls, to protect your data. However, no system is impenetrable. You are responsible for securing your account credentials.

8. Children's Privacy

Our Service is not intended for individuals under the age of 13 (or 16 in the EU). We do not knowingly collect data from children.

9. Changes to This Policy

We may update this policy periodically. We will notify you of significant changes via email or through the Service.

10. Contact Us

For any questions, please contact us at:
📧 Email: support@syllabusbuddy.com
🌐 Website: www.syllabusbuddy.com